Administrative Assistant II, Division of Humanities, Fine Arts, and Social Sciences -- Full Time

Category: Support Staff Secretarial/Clerical/Administrative Assistant II
Date Posted: 4/10/2025
Location: Illinois Valley Community College
Date of Availability: July 2025
Date Closing: 04/28/2025

Description:  Administrative Assistant II, Division of Humanities, Fine Arts, and Social Sciences, Full Time

Reports To:  Dean, Humanities, Fine Arts, Social Sciences

Salary Range:  $17.10 to $21.38 per hour based on qualifications and experience; excellent benefits, linked here: Benefits At A Glance - Staff

Position Summary:  Under general supervision of the dean and according to division and/or College procedures and Board policy, the division administrative assistant performs organizing, coordinating, and reporting activities as they relate to the day-to-day functions of the division office.  This individual is responsible for providing quality customer service to students, faculty, and staff.  Employees in this classification may supervise clerical employees of lower rank, and/or student workers.

Qualifications:  High School diploma or equivalent professional office management experience; one or two years of office experience preferred, which includes the performance of clerical and administrative assistant duties requiring discretion and independent judgment; proficiency in computer use, including:  Microsoft Office, email and Internet; ability to handle multiple details, organize, and prioritize work; strong written and verbal communication skills, including appropriate use of grammar and spelling; ability to take and prepare meeting minutes; ability to work cooperatively with students, administration, faculty, and staff; and ability to oversee and coordinate work of others required.  Associate's Degree in Office Professional or related area; completion of additional computer/business courses at the college level; supervisory experience; knowledge of community college programs and services; previous administrative assistant experience at a college or university and beyond the required minimum preferred.

Application Process: Complete online application by clicking on the "Apply" button at Online Employment Application | Open Positions and include a resume and cover letter specifically addressing how your qualifications meet the duties and responsibilities outlined in the job description.   A full job description is attached.  Applications are accepted until the position is filled though priority will be given to applications received on or before Monday, April 28, 2025.  Employment is contingent upon criminal background check and skill set assessment; employment sponsorship is not available. AA/EOE